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The data you upload or input into AI tools may be stored and used by service providers, but the specifics depend on each tool's privacy policy and terms of service. Generally, AI providers collect user data to improve their models and services, but this doesn't necessarily mean they own your data. Some tools, such as the paid version of ChatGPT, allow the user to opt out of allowing the system to use uploaded data for training purposes. The tools in NECO’s Gen AI Toolkit are all approved for your general use, and none of them train on your data.
Please note that you may NOT upload protected information, such as FERPA or HIPAA data, into any generative AI tool without express permission from the NECO IT Advisory Group.
Review the table below to learn more about how popular AI tools use personal data. The tools marked with an asterisk * are NOT part of NECO’s Gen AI Toolkit. Prior to using any generative AI tool, review the platform’s privacy platforms. Search for terms like “data,” “privacy,” etc.
Tool | Description | Data Privacy | Website | Part of NECO's Gen AI Toolkit? |
|---|---|---|---|---|
Find out if the tool you want to use is appropriate for use at NECO. | ||||
An AI-powered search engine for research papers. Sign up for an account using your NECO Gmail for access to the Pro version - which will also allow you to access full text where available. | Consensus does not train on your data, but it is NOT approved for use of protected information. | Yes | ||
[Experimental] Can generate audio discussion of key points of a selected paper from arxiv.org or other select domains. | Standard Google Privacy policy terms apply. | No | ||
Creates videos from text using AI avatars and voiceovers in 140+ languages. | Privacy details available at https://www.synthesia.io/ethics. | No | ||
Can summarize documents, create study guides, timelines, FAQs, flash cards, podcasts, and more. Uses only the data you tell it to use. | Customer data is not used in training the model. | Yes | ||
Originally designed to help visualize how neural networks perceive images; now primarily used for artistic purposes. | Uploaded pictures are private by default, but you can make them public if desired. | No | ||
Writing assistant that helps with grammar, punctuation and style. | Customer data is encrypted, kept private, and secure. | No | ||
Intended to be useful in research. Assists in the discovery and evaluation of scientific articles by identifying relevant literature, assessing credibility of resources and tracking citation trends. | Unclear whether or not customer data is used for training purposes. | Yes | ||
Intended to be useful in research. Search for and summarize articles, organize content, and manage references. | Customer data is shared both within and outside the platform. | No | ||
Can be used for a variety of text-based applications, including writing assistance, answering questions, and generating ideas. | Paid version allows for the user to choose whether or not your data can be used in training the model. | No | ||
Similar to ChatGPT, but can also process and generate images, audio, and other forms of media. | Customer data is not used in training the model. | Yes | ||
Billed as “virtual assistant” for work. Similar to ChatGPT, but primarily geared toward Microsoft 365 users. | Customer data is generally not used in training the model, but when used as a feature of Bing or as a third-party plugin, “customer data may be transmitted outside the Microsoft Cloud.” | No |
